It allows other admins to access these files without having to access the individual's personal gmail. Ali wrote code that Dev could run in a Jupyter notebook for part of this workflow, as Ali can not directly access This is a gmail account created just for the purposes of transferring files that were owned by an individual's gmail but should have been owned by the individual's work email. Ali is an expert Python user and has worked extensively with various APIs. To do this for a user who is completely unfamiliar with Python or interacting with APIs will require much more hand-holding. Dev used to use for Example Company work, and now needs to transfer ownership of all those file to Dev knows a little about Python and about APIs but is not proficient, so Dev can run code that Ali provides. This blog post demonstrates this process with two sample personas and one placeholder gmail account: Ideally, everything should be in a Shared Drive, but we're not ready to do that yet as it would necessitate larger overhauls of our systems, so everything will stay in Google Drive for now. Essentially, this workflow temporarily places files in a Shared Drive that outside users can access, and then moves them back to their original location, assigning an user as the owner. Google does not allow transfer of file ownership across domains, so I had to come up with a workaround to transfer ownership of files in the Google Drive that were owned by a user to a user. However, many of our old files were still owned by users. Later, as we became more established as Example Company, we set up Google Apps for Business, and set up a email address for each user, allowing them to work with Google Drive in our domain. Before we had formally organized programs, many staff members used Google docs via their personal accounts to manage and share work. This means we have had to catch up to keep our technology and infrastructure systems in support of our growing work. Where I work, we've grown quickly and organically in the past few years.
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June 2023
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